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Participants are strongly advised to take out an insurance policy to cover travel, accommodation and registration costs in case they have to cancel participation in the conference. There are plenty of insurance companies that cover not only cancellation costs for travel and accommodation but also for conference registration fees. Although this may increase your expense from the outset (by around 5%), it allows you to safely take advantage of the early-bird registration fee and to benefit from early-booked and non-cancellable airplane tickets and/or accommodation deals. Bear aware that most of these insurance coverages must be contracted on the very day you do the actual payment of your flight.
The Local Organising Committee leaves it up to delegates to compare insurances deals by themselves and opt out the possibility of recommending one or another. Delegates are welcome to use the conference Facebook page to share tips on accommodation, insurance and travel deals.